FAQ's - BSC WINTER

FAQ's - Frequently Adventured Questions

 

  1. What do I need for the rally?
  2. What kind of visa do I need and where do I get it?
  3. Vehicle insurance and international driver’s license for Russia
  4. The alternative route through Finland
  5. What kind of vehicle are we allowed to drive?
  6. Where can I get a suitable vehicle from?
  7. What will happen to our beloved rally vehicle after we cross the Finish Line?
  8. Where do we sleep?
  9. Charity and Donations
  10. Which projects do we support?
  11. How do I get the donations?
  12. betterplace.org - Collect donations online
  13. What requirements must my charity project meet?
  14. Press work
  15. Sponsors
  16. Your rally vehicle branding
  17. How does SAC Live Tracking work?
  18. What happens if we have a break-down on the way?
  19. The Starting Line Event in Hamburg
  20. Party time in the Baltic States and at the Arctic Circle
  21. Is there an age limit for participation?
  22. Roadways
  23. Where can I exchange information with other teams online?
  24. Can I use SAC logos and Images for my Website, Blog or for my Charity Project?
  25. How do I register for my rally adventure?
  26. Which additional costs can we expect?
  27. Can I change my team name?
  28. Can I book a binding starting place and add the team later?
  29. What happens if I cannot participate in the rally?

 

1. What do I need for the rally?

A sense of adventure, a vehicle 20 years old or older, a visa for Russia (if you want to drive through Russia), and 16 days’ time!

 

2. What kind of visa do I need and where do I get it?

If you are an EU citizen, you need a visa only for Russia. And if you want to check out the Russian exclave of Kaliningrad, you should apply for a double-entry visa so you can enter Russia twice. And remember, always carry a valid passport.

To obtain your Russian visa, contact a travel agency specialized in Russia (google it!) or a big visa service agency such as Servisum. Alternatively, you can apply for a visa directly at any Russian consulate or embassy.

Please be aware that your passport might need to be valid for an extended period (perhaps even beyond the date you plan to leave the country), and that the issuing of a visa in the first place can also take time.

 

Tips for your visa application:

As tourist visas for Russia are generally valid for 30 days, you can select the rally’s start date as the date of entry into Russia. As each team can decide individually when and where exactly to enter Russia, you can also just make your own schedule.

S.A.C. isn’t a tour operator, so we don’t issue any type of travel confirmation. The purpose of the trip to Russia should be listed as personal.

You can apply for the double entry visa directly at the Russian embassy or via visa agencies, which you can find online.

We ask that our rally participants who are not citizens of EU countries please be responsible for learning the entry requirements of the individual countries.

 

3. Vehicle insurance and international driver’s license for Russia?

Under current Russian law (OSAGO liability insurance), properly insured motor vehicles from countries where the “green insurance card” applies no longer need to have separate Russian insurance. So, get a “green insurance card” from your insurance provider. The code “RUS” (for “Russia”) should be on it. As long as you have that, you don’t need to worry about getting any additional car insurance at the Russian border.

Having an international driver’s license is not a legal requirement in Russia, but it is often requested at border controls, etc. (The argument is that any EU driver’s license is just in German or French or whatever language, and that doesn’t cut it to qualify as “international.”) In order to avoid any long discussions, it’s probably worth it to get an international driver’s license. It can be issued directly with no trouble from your local motor vehicle authority office and costs around €15.

 

4. The alternative route through Finland 

With the Baltic Rallye Winter Edition there is free route choice, therefore there is always the possibility to reach the Baltic States via Finland - without a detour through wild Russia. Of course, there are also alternative roadbook tasks for the Finland route.

 

5. What kind of vehicle are we allowed to drive?

Modern classics and classic classics

Cars
Old-school cars: At least 15 years old (incl. 2004 makes)

Two-wheelers
Old-school bikes: At least 15 years old (incl. 2004 makes); a motorcycle team may consist of no more than two motorcycles

Commercial vehicles
Old-school trucks: At least 15 years old (incl. 2004 makes); campers/RVs/mobile homes are not allowed. Buses and vans such as the T3, T4, GMC Vandura and the Ford Transit are not classified as mobile homes.

Again, vehicles built explicitly as mobile homes/campers/RVs (e.g. with alcoves) are not allowed.

There are no restrictions regarding the value of your rally vehicle.

You don’t have to have nailed down your vehicle to register for the rally. You’ve got until the Rally Start to find your dream machine.

 

6. Where can I get a suitable vehicle from?

Look on the Internet or in the advertising section of your daily newspaper. On the relevant used car portals, you will find a wide selection of suitable and inexpensive vehicles. Or ask your grandmother if she lends you her old Mercedes for a spin. The vehicle does not have to be fixed at the time of registration. Until the start of the rally, you have time to find your perfect rally vehicle.

 

7. What will happen to our beloved rally vehicle after we cross the Finish Line?

That’s up to you! How about just happily driving it home, you full of adventure and the car full of luggage, and rolling up in it again next year for the next rally?!

 

8. Where do we sleep?

Accommodations are chosen and organized by each team.

From wild camping on a glacier to catching z’s in a log cabin alongside the beavers, to treat yourself to a luxury hotel and a bottle of bubbly—anything goes! Choose your own lodgings depending on your budget and your notion of “adventure.” Even playing it by ear and deciding as you go has worked out for teams in the past and generally isn’t a problem in the time period the rally takes place.

At the official S.A.C party stops along the way, all the teams will sleep together in warm and fixed accommodations.

 

9. Charity and Donations

Collect €750 for some awesome charity projects. The money can go to projects that we have painstakingly vetted and where we’re certain the money is going where it should: to the people who really need it. Or you can donate to charity projects close to your heart. The charity money can be collected from the date of application until the end of the rally. More information

 

10. Which projects do we support?

The official charity partners of the Superlative Adventure Club are Movember Foundation e.V., Deepwave e.V.,autonome Jugendwerkstätten Hamburg e.V., Deutsche Lebensbrücke e.V., die Arche e.V., Moebius Syndrom Deutschland e.V. and Sage Hospital e.V. More information

 

11. How do I get the donations?

Come up with something! Tell your friends, family, business partners, colleagues about your unique project. Collect online. Organize a flea market. Make a tombola. Get into the local press or organize a charity party. There are countless ways. Collecting donations is an adventure in itself. More information

 

12. betterplace.org - Collect donations online

Create your personal donation collection pages e.g. at betterplace.org or another online donation platform. Betterplace.org gives you the possibility to present your donation collection in a transparent and easy way and to handle it online. All donations collected via betterplace.org directly benefit the S.A.C aid projects and organizations as well as your freely chosen charity projects. If your charity partner is represented on betterplace.org, please also set up a fundraising campaign for your freely chosen charity project. You can find detailed instructions on how to collect donations with betterplace.org here on our website.

 

13. What requirements must my charity project meet?

In addition to our official charity partners, you can of course also donate to a charitable organization of your choice. The requirement is that it is an organization with a recognized charity and, if not listed on betterplace.org, can issue you with a donation receipt. You can send us the donation receipt issued by the organisation to mail@sac.me after the rally. It should, in any case, contain your team name and the full donation amount.

 

14. Press work

In order to get even more support for your project and your fundraising, you are welcome to contact the press. Tell the local newspaper, radio or TV about your charity rally. So you might get even more donations and find additional sponsors.

 

15. Sponsors

Ask the workshop of your confidence if your rally car will be ready for you. Ask at the shop on the corner whether he will provide you with the right equipment. Or get a rally haircut from your favourite hairdresser. In return, your sponsors can immortalize themselves on the rally car or you can include them on your website or in your press work. Here, too, there are countless possibilities.

 

16. Your rally vehicle branding

You have found the right vehicle, you have your sponsors and now you want to visually pimp the car/van/motorbike. We give your creativity absolute freedom. There is only one thing to consider: a sticker with the official UK Rallye logo will appear on the driver and passenger doors as well as on the bonnet. Furthermore, two stickers with your starting number must be placed clearly visible on the vehicle. 

Dimensions of the stickers: 
Official rally logos: circular, approx. 45 cm diameter 
Starting numbers: circular, approx. 45 cm diameter

 

17. How does SAC Live Tracking work?

The SAC Live Tracking App - SAC Track - is available for free download for all rally teams in the Google Play Store and the Apple App Store - for Android and iOS. SAC Live Tracking is as simple as it is intuitive. Simply switch on tracking and be tracked. Furthermore, you have the possibility to attach your most beautiful pictures to the track. All teams receive the log-in data one week before the start. 

Offline and still be tracked. Is that possible? 
Yes, that works without any problems! Your phone records your route even without an internet connection if a GPS signal is available. As soon as you are online the next time, the SAC Track will automatically move your route to the server and your route will be up-to-date again. 

Your personal rally route After the rally, you can download the tracked route so that you can show it to your grandchildren.

 

18. What happens if we have a break-down on the way?

You’ve got to repair your vehicle! 

But don’t worry - even if you have no clue about technical workings, you’ll get your ride up and running again. This is how we know: 

  1. It’s part of the rally code of honour that teams help each other whenever necessary. There’s nearly always a fellow rally participant in close proximity who has enough technical know-how and the right tools to help you out. 

  2. If you’re really stranded way out in the sticks, don’t hesitate to ask for help from local people. Even if you don’t speak the language, you’ll encounter people more than willing to help out. Sometimes just a friendly smile and a couple of shared vodkas will do - before you know it, your motor will be running again…. 

  3. If all else fails, your saving grace will be having registered for some kind of abroad insurance protection at one of the big auto associations.

 

19. The Starting Line Event in Hamburg

The rally gets going on February 23rd, 2019, right in the heart of Hamburg. The Starting Line Event kicks off at 10 a.m. and the official Rally Start will take place between noon and 1 p.m. We’ll let you know the exact address of all this action on January 23rd, 2019.

 

20. Party time in the Baltic States and at the Arctic Circle

On the way around the frozen Baltic Sea we celebrate two wacky rally parties together. After a test drive on a real Ice Rally Track, we meet again above the Arctic Circle to celebrate the fantastic Northern Lights and set off together to the North Cape. In the Baltic States we set up the "tents" together for the Winter Bivouac Party.

Where exactly, our secret remains until the start...

We are also planning some winter activities with you. So, take warm clothes with you to be able to spend some time outdoors.

 

21. Is there an age limit for participation?

Everything is open to the top! However, you must be at least 18 years old to be allowed to participate. Further, we point out that you should be in good physical condition. The participation in this adventure rally is not a coffee ride with an electric blanket.

 

22. Roadways

The conditions of the roads during the rally couldn’t be any more unpredictable:
from dry asphalt lanes at 10 degrees C, to snow-covered dirt roads  at minus 20 degrees C, through to icy pothole parkour tours  at 0 degrees C.

Anything’s possible and there’s a little something for everyone!

 

23. Where can I exchange information with other teams online?

Each rally has its own Facebook group. There you can exchange ideas with other teams before, During and after the rally. 

The following topics are gladly discussed there:

  • Personal team introduction and presentation of your own charity project
  • Tips & tricks for the right equipment
  • Progress in pimping the rally car
  • Purchase and sale of reinforced rally vehicles
  • Search for other team members or a team to ride with

To the official Baltic Sea Circle Winter Edition Group.

 

24. Can I use SAC logos and Images for my Website, Blog or for my Charity Project?

Yes, you are welcome to do so. You can find a selection of pictures and the Rally logos under the section Media. 
If you don't find what you are looking for, you can download the logos directly from the website (right mouse button, save image as). 

Please always refer to us for pictures and logos, especially if they are passed on to the press, for example. 
Photo Credits: Superlative Adventure Club

 

25. How do I register for my rally adventure?

You can easily register for your rally adventure in three quick steps.

  1. Log in under my SAC
  2. Afterwards, you can create a team under point 2 "My Teams"
  3. If you have successfully registered your team, you can book the rally with your team.

Tip: 
You can change and edit your team name, the number of team members, as well as the facts about your vehicle and pictures even after registration.

 

26. Which additional costs can we expect?

In addition to the entry fee there are additional costs for food, accommodation, petrol, possible ferry crossings or tolls.

The amount depends on you and your budget and the thirst of your car. To give you an idea of your individual travel costs, here is a rough overview of the travel costs per day for a team of 2 people: 

Fuel costs: 
approx. 1,50€ per liter

Calculation example:
1,50€ × 8 liters per 100 km × 400 km per day =48 €

Accommodation:

Overnight stay in the open air, in a tent, vehicle or with new friends: 0€.
From campsite to luxury hostel: 15€ to 150+€

Catering:

Hunters, Collectors, Fishermen: 0€
Self-catering from the supermarket: 30€
Gourmets and restaurant testers: 60+€

Other costs:

Depending on the route chosen, additional costs for road and bridge tolls, ferry crossings or speeding tickets from 100€ - 250+€ may be incurred on the entire route.

 

27. Can I change my team name?

Yes, you can still change and edit your team name, the number of team members, as well as the facts about your vehicle and pictures after registration. 
Simply log in with your team account and go to point 2 "My Teams". Under your team page, you will also find your team members and can edit, delete or add their profiles.

 

28. Can I book a binding starting place and add the team later?

In order to make a booking, you must first create a team. You can change the team data, the number of members and the name at any time.

 

29. What happens if I cannot participate in the rally?

The starting fee has to be paid within 2 days so that the starting place is officially booked. 

If you cancel within the first 4 weeks after booking, we will refund 100% of the starting fee. If the registration is still open, we will also refund 100% of the starting fee. 

If the registration is closed, we try to give the starting place to a successor team, if this does not work, we offer to postpone the starting place to the coming year or another rally of your choice. A reactivation fee of 250 € is Due for this. 

Alternatively, you can assign the starting place yourself to friends, relatives or acquaintances and change the data in the team log-in. If you decide to do so, please send us an e-mail via the contact form. 

3 months before the start a refund and a partial refund is no longer possible.